Modules
Stock Takes
Conduct physical stock counts and reconcile with system records.
Stock takes (physical inventory counts) help you verify that actual stock levels match your records. Navigate to Inventory > Stock Takes.
Creating a Stock Take
- Click New Stock Take
- Select the warehouse (or all warehouses)
- The system generates a list of all inventory items with expected quantities
- Enter the actual counted quantities
- Review discrepancies
- Complete the stock take to apply adjustments
Stock Take Fields
| Field | Description |
|---|---|
| Date | When the count was performed |
| Warehouse | Location being counted |
| Status | In Progress, Completed |
| Items | List of items with expected vs actual quantities |
Discrepancy Handling
When actual counts differ from system records:
- Surplus - More stock than expected. An adjustment increases the system quantity.
- Shortage - Less stock than expected. An adjustment decreases the system quantity.
- Match - No adjustment needed.
Adjustments create journal entries to account for the inventory value change.
Best Practices
- Schedule stock takes regularly (monthly or quarterly)
- Count during low-activity periods to minimize disruptions
- Have a second person verify counts for accuracy
- Investigate large discrepancies before completing the stock take
Related
- Inventory - General inventory management
- Warehouses - Multi-location stock tracking