Payroll

The Payroll module handles employee and contractor compensation. Navigate to Payroll in the sidebar.

Employees

Register employees with their compensation details. Navigate to Payroll > Employees.

Employee Fields

Contractors

Manage contractors separately from employees. Navigate to Payroll > Contractors. Contractors have different tax treatment and are typically paid per invoice rather than through payroll runs.

Payroll Runs

Creating a Run

1. Navigate to Payroll > Runs > New Payroll Run
2. Set the pay period start and end dates
3. The system auto-generates payroll items for all active employees
4. Gross pay is calculated from annual salary divided by pay frequency

Processing

Click Process Payroll to finalize the run:

1. Creates a journal entry:
   • Debit Wages & Salaries (5100) - total gross
   • Credit Tax Payable (2200) - total tax
   • Credit Bank (1100) - total net pay
2. Marks the run as completed

Pay Calculations

Gross = Annual Salary / Pay Periods per Year
Tax = Gross x (Tax Rate / 10000)
Net = Gross - Tax - Deductions

Pay periods per year:

• Monthly = 12
• Biweekly = 26
• Weekly = 52

Payslips

After processing, view and download individual payslips at Payroll > Runs > [Run] > Payslips.

Timesheets

Track employee hours worked. Navigate to Payroll > Timesheets.

• Create timesheets for pay periods
• Employees log hours by day
• Approved timesheets feed into payroll calculations
• Link timesheet entries to projects for billable hour tracking

Leave Management

Navigate to Payroll > Leave to manage time off.

• Leave requests - Employees submit requests for time off
• Leave balances - Track accrued and used leave days
• Leave types - Annual leave, sick leave, personal leave, etc.
• Approval - Managers approve or decline requests

Tax Forms

Navigate to Payroll > Tax Forms for year-end and periodic tax documents.

• Generate tax forms for employees (e.g., W-2, P60)
• View and download completed forms
• Track filing status

Compensation

Navigate to Payroll > Compensation to manage salary structures and conduct compensation reviews.

Analytics and Forecasting

• Payroll Analytics (Payroll > Analytics) - Visualize payroll costs, headcount trends, and department breakdowns
• Payroll Forecasting (Payroll > Forecasting) - Project future payroll costs based on current employees and planned changes

Payroll Reports

Navigate to Payroll > Reports for payroll-specific reports including:

• Payroll summary by period
• Tax withholding summary
• Department cost breakdown
• Year-to-date totals

Settings

Configure payroll defaults at Payroll > Settings, including default tax rates, pay frequencies, and leave policies.

Employee Self-Service

Navigate to Payroll > Self-Service for the employee portal where team members can view their payslips, submit leave requests, and update personal details.